Introduction

Pinpoint Business Advisory Ltd is a multi-disciplinary consultancy engaged in the provision of business advise relating to mergers and acquisitions, business growth and HR related services including recruitment.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting this website, you are consenting to the practices described in this Privacy Policy.

For the purpose of the Data Protection Act 1998, the data controller is Pinpoint Business Advisory of 130 Old Street, London. EC1V 9BD and is registered with the Information Commissioners Office with registered number ZB017325.

How we get the information and why we have it

Most of the personal information we process is provided to us directly by you including your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you (without being an exhaustive list):-

• purchase our products or services;

• request marketing to be sent to you;

• enter a survey;

• give us some feedback;

• book into an event;

• register to join a webinar;

• update your preferences; or

• let us know your acquisition requirements.

We may receive personal data about you from various third parties and public sources (like Companies House). Subscription directories as set out below:

• Identity and Contact Data from M&A and/or Company Data providers or aggregators such as Dunn &Bradstreet based inside or outside the EU.

• Identity and Contact Data from publicly availably sources such as Companies House based inside the EU.

• Identity and Contact Data from referral partners based inside the EU.

• Identity and Contact Data from Data Contractors using publicly available sources such as directories,

  social media or websites based inside or outside the EU.

In the case of services that we provide to you, we will inform you at the first point of contact with you, if we intend to share those data internally and combine it with data collected on this site. Similarly, we will also inform you at the first point of contact for what purpose we will share and combine your data.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you;

• Where it is necessary for our legitimate interests (or those of a third party) and your interests and

  fundamental rights do not override those interests;

• Where we need to comply with a legal or regulatory obligation.

Purposes for which we will use your personal data

We have set out below a description of the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific

purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below:

Purpose/Activity:

• To register you as a new client

• To process and deliver the services to you including invoicing

• To manage our relationship with you

• To manage the ongoing relationship between a client and prospective employee

• To enable us to provide work seeking service to employment candidates

• To deliver relevant website content to you and measure or understand the effectiveness of the

  content we serve to you

• To use data analytics to improve our website, products/services, marketing, customer relationships

  and experiences

• To make suggestions and recommendations to you about goods or services that may be of interest to

  you

Type of data: (a) Identity (b) Contact (c) Financial (d) Transactional (e) Marketing and Communications Lawful basis for processing including basis of legitimate interest:

• Performance of a contract with you

• Legitimate interests (inc. managing our payment schedule)

• Legitimate interests to undertake direct marketing activities (to develop our products/services and

  grow our business

• Legitimate interests to enable us to provide HR and related services

• Legitimate interests (to keep our records updated and to study how customers use our

  products/services, to keep you updated on progress of services)

• To comply with a legal obligation

• Legitimate interests (to develop our products/services and grow our business)

• Legitimate interests (to define types of customers for our products and services, to keep our website

  updated and relevant, to develop our business and to inform our marketing strategy)

We may share your information with Business Partners and Associates (including contractors) in the interests of progressing and growing our business.

What type of information we have

Specifically in relation to our HR and work seeking services we may engage in from time to time, the following will apply:-

Applicants and candidates

During the course of providing you with work seeking services we may collect some or all of the following types of personal data. The reason we do this is to enable us to provide the best service we can to help you find your next job. The following list is not exhaustive and is in addition to any data that we are required by law to process:-

Name, Contact details, Sex/gender, Date of birth, Education, Employment history, Immigration status, Nationality, Copy of passport / ID card / other form of identification, Tax information such as social security numbers, Details of criminal convictions where applicable, Salary and remuneration details.

Clients

We will collect data that will help us ensure that the relationship between our organisations runs as smoothly as possible. This will normally be restricted to name, telephone number and email address of individual contacts.

How we collect your personal data

Candidates

We collect personal data from you in three ways:

1 Personal data that you give us

We need to know certain information about you in order to provide work seeking services to you. This will enable us to make better matches and to identify the most appropriate roles for you. The ways in which you can provide us with this information includes:

• Registering on our websites

• Sending us a copy of your CV electronically or by post

• Applying for a role via a job board which then redirects you to our website

2 Personal data that we receive from third parties

We may receive personal data about you from third parties and these can include:

• Our clients may share information about you

• Your referees may share information about you

• We may obtain data about you from websites such as job boards and LinkedIn

• Through social media channels

Clients

1 Personal data that you give us

To help us provide the best service to you and send you the most appropriate candidates we receive data as follows:

• You contact us by phone or email

• We contact you by phone or email, either during the normal course of business or as a result of our business development efforts

2 Personal data we receive from other sources

We may seek and obtain additional information about you as part of our business development and due diligence processes.

• From offline and online media
  Delegate lists from meetings, events and conferences Candidates

We use your data for a number of purposes:

1 Work Seeking Services

We provide work seeking services to candidates. We want to connect you to relevant opportunities as they arise. We may use your data in the following ways if we deem it necessary to do so for our legitimate interest. The ways in which we might use and process your data is as follows.This list is not exhaustive:

• Submitting your data to prospective employers to apply for jobs

• Assessing your data against open vacancies to determine your suitability

• To provide you with work seeking services

• Storing your details on our database so that we can contact you in relation to future vacancies

• To provide you with job alerts and other work seeking related communications

• To enable us to meet our obligations of any contracts between you and us

• To enable us to meet our obligations of any contracts between us and third parties with regard to your recruitment

• Facilitating of payroll and invoicing processes

• Verifying details that you have provided (e.g. references, qualifications and criminal convictions)

• Complying with our legal obligations

How we store your information

Your information is securely stored either on a secure server or (if in hard copy) physically in safes at one of our business premises.

Any personal information we keep, will be held for no longer than 36 months. We will then dispose of your information by permanently deleting said information from our server(s) and shredding hard copies.

Your data protection rights

• Under data protection law, you have rights including:
  Your right of access - You have the right to ask us for copies of your personal information.

• Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

• Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

• Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances.

• Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at (see details below) if you wish to make a request.

How to complain

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact Glen Mallaby at gmallaby@pinpointba.com

By Post: Pinpoint Business Advisory Ltd. 130 Old Street, London EC1V 9BD

You also have the right to raise concerns with the Information Commissioner’s Office if you believe that your data protection rights have not been adhered to.

The ICO’s address:

Information Commissioner’s Office Wycliffe House
Water Lane
Wilmslow

Cheshire SK9 5AF

Helpline number: 0303 123 1113